The only purpose of a meeting or a presentation is to change the emotion in the room.
Nothing else matters.
All the logistics can be sent via an email.
All the facts can be Googled.
What we need is to be convinced. A story we want to tell ourselves and to others (i.e. the board, the boss, our spouse, donors, etc.).
Change the emotion to change the world. If the meeting is to reassure ourselves, skip it and find something more interesting to talk about.